Who may be the subject of a report?
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- Managers and unionized employees;
- Members of the Management Committee;
- Directors of governing bodies.
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Who may call?
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- Employees of the Fonds and its network;
- Directors of the Fonds and its network;
- Partners of the Fonds;
- Suppliers of the Fonds.
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In which situations?
If you witness or are made aware of a suspicious behaviour or a wrongdoing, such as:
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- Accounting or auditing irregularity;
- Falsification of the Fonds’ records;
- Fraud or deliberate error in the preparation, evaluation, review or audit of any of the Fonds’s financial statements;
- Fraud, such as claiming the reimbursement of personal expenses from the Fonds;
- Illegal use of the Fonds’ assets;
- Concealment or intentional misrepresentation of significant data or facts that could have an impact on the Fonds;
- Embezzlement or misappropriation of assets;
- Bribe from a partner or a supplier;
- Payment for goods or services not delivered or rendered to the Fonds;
- Unauthorized use of confidential information;
- Conflict of interest;
- Non-compliance with rules;
- Non-compliance with the Codes of Ethics and financial policies, procedures or internal controls;
- Significant interference in the free exercise of professional judgment.
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What information should be provided?
Any report should be supported by sufficient relevant and accurate information, such as:
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- Description of the wrongdoing;
- Name or description of the person involved;
- Specific circumstances (dates, locations, persons/witnesses, numbers, etc.).
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Are reports anonymous?
Any report received is processed confidentially and anonymously, unless the reporting person authorizes its disclosure or disclosure is required by any law or regulatory authority, under any judgment or in a situation involving an immediate or physical threat.
No retaliatory actions will be taken against a person who makes a report in good faith.
What happens next?
In accordance with the Procédure relative à l’utilisation de la ligne éthique (in french only), any report regarding the Fonds, except those regarding the Fonds immobilier, and concerning a manager or unionized employee will be forwarded by KPMG to the Vice-President, Public and Corporate Affairs and Corporate Secretary and the Senior Manager, Corporate Affairs, Regulatory Compliance and Corporate Secretary Department; if the report concerns a member of the Fonds’ Management Committee, a director of the Fonds or the Senior Manager, Corporate Affairs, Regulatory Compliance and Corporate Secretary Department, it will be forwarded to the Chair and First Vice-Chair of the Board of Directors of the Fonds; if the report concerns the Chair of the Board of Directors of the Fonds, it will be forwarded to the President and Chief Executive Officer and the First Vice-Chair of the Board of Directors of the Fonds; lastly, if the report concerns the First Vice-Chair of the Board of Directors, it will be forwarded to the President and Chief Executive Officer and the Chair of the Board of Directors of the Fonds.
Any report received by KPMG concerning a manager or unionized employee of the Fonds immobilier will be forwarded to the President and Chief Executive Officer of the Fonds immobilier and the Vice-President, Legal Affairs; if the report concerns a member of the Management Committee or a director, it will be forwarded to the Chair of the Board of Directors of the Fonds Immobilier and the Chair of the Board of Directors of the Fonds; lastly, if the report concerns the Chair of the Board of Directors of the Fonds Immobilier de solidarité FTQ, it will be forwarded to the Chair and the First Vice-Chair of the Board of Directors of the Fonds.
The reporting person can be informed, upon request, of the status of their report. The designated representative is responsible for deciding the actions to be taken with respect to the report received and the appropriate forms of communication.
How to make a report?
By phone, toll free, at
1-888-989-FSTQ (3787).