Nomination procedure 2022

Nomination procedure 2022

The Fonds de solidarité FTQ invites you to apply for one of four (4) director positions to be filled as part of a public call for nominations. Interested individuals must meet all the eligibility criteria and complete the nomination form.

 

Complete application package must be submitted to the Fonds between January 31 and March 25, 2022.

The election of directors will take place during the next Annual General Meeting of Shareholders of the Fonds in the fall 2022.

If there are more than four (4) candidates submitting their candidacy under the public call, a secret ballot will be held. The four (4) candidates with the greatest number of votes as a result of the ballot, including votes cast by proxy, will be elected as directors. These directors will be eligible for re-election each year up to a maximum cumulative term of twelve (12) years.  

Important Dates

Opening of public call for nominations January 31, 2022
Deadline for applications March 25, 2022
Announcement of selected candidates          May 2022
Election (Annual General Meeting)  Fall 2022 (exact date to be confirmed)

 
Duties, obligations, and responsibilities of the Board of Directors of the Fonds de solidarité FTQ

The Fonds is a development capital investment fund that conducts public offerings by way of prospectus; it is therefore subject to the Securities Act and certain of its regulations. The Fonds is also registered as an investment fund manager under securities regulations. Its status implies a rigorous compliance system and public disclosure requirements for its directors. The candidates are invited to read the continuous disclosure documentation of the Fonds, namely the Fonds' Prospectus and Annual Information Form on its Web site in the « Documentation Center » section.

The main duties of a director of the Fonds are as follows: 

  • ensuring the Fonds' mission, constituting act and any other law governing it are followed while adhering to its values of solidarity and responsibility;
  • approving the main directions, policies and business strategies of the Fonds, notably with regard to integrated financial asset management and integrated risk management;
  • ensuring that there are controls over the Fonds' management, including risk management, and ensuring a culture of integrity;
  • approving investment recommendations for which it is responsible and monitoring them;
  • ensuring that the Fonds, as an investor, conducts itself as a socially responsible business; and
  • evaluating the Fonds' performance on a regular basis.

Being a director of the Fonds is an important commitment, which requires your involvement and a certain investment of time. Members of the Board of Directors meet ten (10) to fifteen (15) times per year, during regular business hours. As a director, you may also be called upon to sit on other board committees. It should also be noted that all documentation submitted to the Board of Directors of the Fonds is in French and that all meetings of the Board and its committees are held in French. For more details, see the « Governance section ».

The function of director within the Fonds is further subject to a diversified body of obligations governing the Fonds during its activities. The directors of the Fonds must act in compliance with the provisions of the Civil Code of Quebec, the Act to establish the Fonds de solidarité des travailleurs du Québec (F.T.Q.), the Québec Business Corporations Act, as well as in compliance with the Securities Act and related regulations. In addition, the Fonds has established certain policies and guidelines detailing the obligations and responsibilities of members of the Board of Directors and its committees, in particular regarding governance and ethics. Those interested in applying for the position of director of the Fonds should consult the following documentation:

Eligibility criteria

Individuals wishing to submit their candidacy must meet the following eligibility criteria:

  • Be a shareholder** of the Fonds;
  • Collect a minimum of fifty (50) shareholders** of the Fonds supporting your candidacy;
  • Be 18 years of age and over;
  • Not be under tutorship or curatorship;
  • Not be an undischarged bankrupt;
  • Not to be a person to whom the court prohibits the exercise of the function of director;
  • Not have been convicted of an economic offense, any offense of a sexual nature, acts against good morals, misconduct or any offense against the person and reputation;
  • Have been involved in the socio-economic environment;
  • Undertake to subscribe annually for shares of the Fonds for a minimum amount of one thousand Canadian dollars ($1,000 CAD); and
  • Not to work in a field which is in competition with the activities of the Fonds and which could be incompatible with the functions of director of the Fonds.

** For the purposes of this call for candidates, shareholder means a person registered in the securities register of the Fonds and entitle to exercise the voting securities of the Fonds that s/he owns.

Required documents

Forms Nomination Form (English form available upon request)

Mandatory documents Curriculum vitae
Recent photo to be included to the management proxy circular
Minimum dimensions : 3x5 inches or 900 pixels by 1500 pixels at 300dpi, in jpg file format
-Taken in front of a plain white background
-Clear, sharp and in focus.
-Taken straight on, with face and shoulders centered and squared to the camera
Information regarding your application

Send all the required documents:

By email:
candidature@fondsftq.com


or

By mail:
Fonds de solidarité FTQ
Corporate Affairs
545 Boulevard Crémazie East
Suite 200
Montréal, Québec H2M 2W4



 

Candidates who so request can obtain the nomination form by mail by calling the Fonds at 1-800-567-3663.

It is the responsibility of each candidate to provide the required documentation in order to complete their application file. Any incomplete application file, containing false, incomplete or misleading statements, or not meeting the minimum requirements listed above, including the nomination form (and consent to verifications), will result in the rejection of the application. The reason for rejecting the application will be communicated by the Fonds to the candidate concerned, and the candidate will then have forty-eight (48) hours to make the necessary corrections to his application file. 

The profiles of selected candidates will be included in the Fonds’ management proxy circular available in the «Documentation Center» section (published around August 2022).

Questions?
Get in touch with Saving Services at 1-800-567-3663, Monday to Friday, from 8:30 a.m. to 5 p.m.